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AppMail’s namesake product is a new e-mail tool that allows users
to collect and consolidates all e-mail responses as one organized
response. The tool offers specific solutions to common HR problems
such as Sarbanes-Oxley and time-off management.
AppMail is especially effective at helping employers keep
worker compliance agreements up to date. When employees sign
agreements—covering everything from the Family and Medical
Leave Act, vacations, sick leave, IT guidelines, and Sarbanes-
Oxley affirmations—they need to be informed of updates when
policies or legislative changes occur. HR departments are required
to distribute updated policy information to existing employees
and receive confirmation of receipt and review. Currently, e-mail
is most often used for distribution, but there are limitations.
Manually processed responses make audit trails difficult to trace
and compliance tracking complicated.
AppMail’s policy distribution tool can deliver the entire
company policy or a section of the policy, in any format, to the
inbox of each employee. The communication tool also captures
responses such as an affirmation that employees have read and
understood the policy. It offers the capability to store employee
questions or concerns that need to be addressed. More importantly,
appMail can also resend the message to recipients who have
not responded as many times as desired. The tool is designed with
an escalation procedure, which distributes follow-up notifications
to managers to ensure that employees have read and understood
the new policy. Reporting isalso available on responses, unresponsive
employees, feedback, and scoring.
The distribution tool provides complete visibility of recipients
and responses and decreases the time it takes to collect affirmations.
Employers are able to limit legal issues regarding employee
misconduct by creating an audit trail that shows reasonable steps
were taken in providing all information to employees. Companies
can comply with all legal requirements to create a safe, secure,
and satisfying work environment for employees.
Collecting and managing paid time off (PTO) information
from employees in different locations is often difficult. It is possible
to gather inaccurate PTO information, which, in turn, can
create unforeseen financial setbacks. AppMail’s Leave
Management function helps manage absenteeism for exempt
and non-exempt employees. By using appMail, your employees
respond to PTO inquiries using e-mail instead of responding
through a web page or separate application. The tool helps
employees accurately track their own PTO information and
respond to PTO requests. Management can easily trace and
manage an audit trail.
The appMail solution can be integrated with leading
payroll systems allowing users to update information as it
becomes available.
Reprinted with the permission from HRO Today Jan/Feb 2006
Click here to view the PDF version
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